Stop wasting 3 days scheduling a 30 minute group meeting or starting over every time someone cancels. Like a real executive assistant, Toki will email attendees, negotiate a time that works for everyone, follow up if needed, and send out invites. Toki will also help protect your time, architect your schedule, remember your preferences, and help you prioritize your most important tasks and urgent deadlines. And instead of paying tens of thousands, it's now free.
We’re back with a new Toki — now built around a bigger idea: What if scheduling a meeting felt like delegating it to a real executive assistant?
Most calendar tools can show availability or suggest time slots. But the real friction comes after that — reaching out, comparing schedules, going back and forth, and getting everyone aligned. So Toki now handles the coordination itself.
Just tell Toki who you want to meet. It can: 📧 Reach out to attendees via email 🤝 Coordinate availability across multiple people 📅 Find a time that works and send the invite once it’s confirmed
We’ve also made Toki much more personal. You can choose its name, personality, and voice tone, while Toki learns your scheduling preferences, routines, and communication habits over time.
The idea is simple: An assistant that can act on your behalf and gradually become yours.
We’d love for you to try the new Toki and tell us what you’d trust an AI Executive Assistant to handle next. We’ll be here reading and replying to your feedback ❤️
Congrats on the launch! This is such a useful idea. My question does it handle scheduling across different time zones for international teams?
For people switching from Motion/Reclaim-type auto-planners, what’s the specific workflow that breaks first (e.g., tasks constantly moving, meeting-heavy weeks, cross-calendar conflicts), and how does Toki’s prioritization logic “protect time” without creating surprise changes?
How does this feel for the people receiving the emails? Do the recipients know they are talking to an AI assistant?
will it communicate with the meeting scheduling tools like 42min.us, cal.com or calendly? i think that makes sense to simplify and accelerate the process
Scheduling is easy. Follow-ups are where most tools give up. Really like that Toki owns both sides of the meeting loop.
the part that'd worry me a little is Toki emailing attendees directly on my behalf - if it misreads a reply (someone declining but phrasing it ambiguously, or a reply-all mixup) and sends a confirmed invite anyway, the damage is external and already in someone else's inbox before I see it. is there a review step before it actually sends to attendees, or does it act autonomously once you hand it the task?
If you were negotiating about time between several participants, would it be optimized to get the majority opinion or notify about the lack of consensus? Congratulations @jamieg & @zaczuo 🎊✌️
I think the strongest part of this update is the shift from “help me manage my calendar” to “handle this coordination for me.” That’s a subtle but important difference, and it feels much closer to how people would actually delegate work to a human EA.
Nice, will try it and see !
I just created an account but I didn't get any onboarding. Is that expected, or is it an issue, or did I miss something ?
About Toki Coordination on Product Hunt
“Your personal assistant to schedule + follow up on meetings”
Toki Coordination launched on Product Hunt on September 16th, 2026 and earned 197 upvotes and 24 comments, placing #4 on the daily leaderboard. Stop wasting 3 days scheduling a 30 minute group meeting or starting over every time someone cancels. Like a real executive assistant, Toki will email attendees, negotiate a time that works for everyone, follow up if needed, and send out invites. Toki will also help protect your time, architect your schedule, remember your preferences, and help you prioritize your most important tasks and urgent deadlines. And instead of paying tens of thousands, it's now free.
Toki Coordination was featured in Productivity (661k followers), Calendar (32k followers) and Artificial Intelligence (478.9k followers) on Product Hunt. Together, these topics include over 288k products, making this a competitive space to launch in.
Who hunted Toki Coordination?
Toki Coordination was hunted by Zac Zuo. A “hunter” on Product Hunt is the community member who submits a product to the platform — uploading the images, the link, and tagging the makers behind it. Hunters typically write the first comment explaining why a product is worth attention, and their followers are notified the moment they post. Around 79% of featured launches on Product Hunt are self-hunted by their makers, but a well-known hunter still acts as a signal of quality to the rest of the community. See the full all-time top hunters leaderboard to discover who is shaping the Product Hunt ecosystem.
Want to see how Toki Coordination stacked up against nearby launches in real time? Check out the live launch dashboard for upvote speed charts, proximity comparisons, and more analytics.
Zac Zuo
Hey Product Hunt 👋
We’re back with a new Toki — now built around a bigger idea:
What if scheduling a meeting felt like delegating it to a real executive assistant?
Most calendar tools can show availability or suggest time slots. But the real friction comes after that — reaching out, comparing schedules, going back and forth, and getting everyone aligned.
So Toki now handles the coordination itself.
Just tell Toki who you want to meet. It can:
📧 Reach out to attendees via email
🤝 Coordinate availability across multiple people
📅 Find a time that works and send the invite once it’s confirmed
We’ve also made Toki much more personal. You can choose its name, personality, and voice tone, while Toki learns your scheduling preferences, routines, and communication habits over time.
The idea is simple:
An assistant that can act on your behalf and gradually become yours.
We’d love for you to try the new Toki and tell us what you’d trust an AI Executive Assistant to handle next.
We’ll be here reading and replying to your feedback ❤️