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Kwilio Scheduling
Build the roster once. Your team always knows.
Kwilio replaces the group chat, the spreadsheet and the roster on the wall. Managers build the schedule on desktop; staff get an iPhone app with their shifts, clock in/out, open shifts to claim, and time off requests. Flat monthly pricing by team size.
Hey Product Hunt 👋
Kwilio started with a question I heard on repeat: "am I working tomorrow?"
Small shift-based teams — cafés, care homes, retail, cleaning crews, security, mostly still run their rosters out of a group chat, a spreadsheet, or a sheet of paper on the back office wall. The manager rebuilds the same schedule every Sunday. Staff find out about a change when someone happens to mention it. Shifts get missed, and nobody's really at fault.
The big workforce platforms solve this, but they price per user per month and bolt on payroll, hiring and onboarding modules that a 12-person team will never open. So people opt out and go back to the spreadsheet.
Kwilio is the scheduling part, done properly, at a price a small team doesn't have to think about.
For managers (desktop app, Mac and Windows):
- Build the week and publish it — everyone's notified instantly
- Recurring shifts that genuinely recur, with proper "just this one / this and all future / the whole series" edits
- Publish open shifts and let staff claim them
- Approve time off and swaps, see availability before you roster
- On macOS, paste a shift in plain English and it fills the form — that happens on your machine, nothing sent anywhere (Apple Intelligence)
For staff (iPhone app):
- Your week on a timeline with a live "now" marker
- Clock in and out, with a running timer on the Lock Screen and in the Dynamic Island
- Clock-in works with no signal, events queue and sync when you're back. Optional on-site location check where the employer enables it
- Claim open shifts, request swaps and time off, set your availability
- Notifications for new shifts, changes, cancellations and start reminders
A few honest notes
- The staff app is iPhone only right now. Android is the next thing I build, and how many of you ask for it decides how fast.
- Pricing is flat monthly by team size: $49.99 up to 200 staff, $99.99 up to 2,500, $299.99 unlimited. No per-seat billing.
- Times always display in the workplace's timezone, which sounds boring until you've had someone show up an hour late.
I'll be here all day. If you run a shift team, the most useful thing you can tell me isn't what you like, it's the one thing about how you schedule that this clearly wouldn't handle. That's what I want to fix next.
About Kwilio Scheduling on Product Hunt
“Build the roster once. Your team always knows.”
Kwilio Scheduling was submitted on Product Hunt and earned 3 upvotes and 1 comments, placing #101 on the daily leaderboard. Kwilio replaces the group chat, the spreadsheet and the roster on the wall. Managers build the schedule on desktop; staff get an iPhone app with their shifts, clock in/out, open shifts to claim, and time off requests. Flat monthly pricing by team size.
On the analytics side, Kwilio Scheduling competes within Productivity, SaaS and Calendar — topics that collectively have 733.7k followers on Product Hunt. The dashboard above tracks how Kwilio Scheduling performed against the three products that launched closest to it on the same day.
Who hunted Kwilio Scheduling?
Kwilio Scheduling was hunted by Mark. A “hunter” on Product Hunt is the community member who submits a product to the platform — uploading the images, the link, and tagging the makers behind it. Hunters typically write the first comment explaining why a product is worth attention, and their followers are notified the moment they post. Around 79% of featured launches on Product Hunt are self-hunted by their makers, but a well-known hunter still acts as a signal of quality to the rest of the community. See the full all-time top hunters leaderboard to discover who is shaping the Product Hunt ecosystem.
For a complete overview of Kwilio Scheduling including community comment highlights and product details, visit the product overview.
Mark